GSMM 2019 Global Symposium on Millimeter Waves 2019 May 22-24, 2019 | Sendai, Japan

Entry Visa to Japan

In principle, foreigners wishing to enter Japan (with the exception of shipping and airline crews) are required to apply at an overseas Japanese diplomatic establishment (embassy or consulate) for a visa to be stamped in or attached to their passport valid for travel to Japan.

Nationals of some countries and regions holding valid passports, however, can apply for landing permission for short-term stays for such purposes as sightseeing and business trips without obtaining a visa.

Please see the following webpage for the "list of countries and regions that have visa exemption arrangements with Japan."
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

If you are not sure whether you need a visa to enter Japan or not, please contact the diplomatic mission ("Embassy of Japan" or "Consulate-General of Japan")
in your country or in your living area.
http://www.mofa.go.jp/about/emb_cons/over/index.html

In case you need an entry visa to Japan, you will be required to submit four documents, all written in Japanese:
  • an Invitation Letter (or "招へい理由書") by the GSMM 2019 Steering Committee
  • a Letter of Guarantee (or "身元保証書") by the GSMM 2019 Steering Committee
  • an Itinerary during your stay in Japan (or "滞在予定表")
  • a Certificate of Employment of the inviter (or "在職証明書")

All the presenters, session chairs, committee members of GSMM 2019, and their acquaintances or family members can obtain these documents from the GSMM 2019 Steering Committee under the condition that they complete the Pre-Registration with all payments completed.

Basic Steps to Obtain a Visa to Enter Japan

1. Check whether you need to apply for a visa to enter Japan at the following page

http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
  • If you do not have a valid visa now, and if your county is not included in the "list of countries and regions that have visa exemption arrangements with Japan, " then you should apply for a visa for "short-term business affairs" to attend GSMM 2019.
  • If you already have a valid "multiple-entry visa" to Japan, it is not necessary for you to apply for a new one. You can enter Japan with your multiple-entry visa.
  • For nationals of China who wish to come to Japan for a short-term stay, please refer to the following page:
    http://www.mofa.go.jp/j_info/visit/visa/topics/china.html

2. If you are not sure whether you need a visa to enter Japan or not, please contact the Japanese diplomatic mission ("Embassy of Japan" or "Consulate-General of Japan") in your country or in your living area.

http://www.mofa.go.jp/about/emb_cons/over/index.html

3. If you need to apply for a visa for "short-term business affairs" to enter Japan, you must do the followings before you start your application:

(A) Have your passport issued.
(B) Pre-register for GSMM 2019 and complete the payment of the Registration Fee.
(C) Reserve a hotel room near the conference venue for the full duration of your visit.
(D) Reserve round-trip airline tickets for your trip to Tokyo.

4. Download the "GSMM 2019 Visa Documents Request Form" and fill it out.

(The form is available at the bottom of this page.)

5. Send the "GSMM 2019 Visa Documents Request Form" to the GSMM 2019 Secretariat by email.
(The request deadline is Apr. 19th, 2019.)

If the form is properly filled out, the Secretariat will prepare visa application documents in the Japanese language for the applicant. This will usually take three or four business days, but depending on the number of applications we receive, it may take longer. *In case you have difficulty in paying the registration fee beforehand, due to the procedure for obtaining permissions from your organization or government, etc., please send the "GSMM 2019 Visa Documents Request Form" to the Secretariat first, along with an explanation for the reason you cannot pay beforehand. The Secretariat will then send you a "scanned documents" in PDF by email. Once you have obtained permissions from your organization or government and completed the payment of your registration fee, the Secretariat will send you the original hard copy by EMS.

6. Wait for a week or so for your visa application documents to be delivered to you by EMS.

The Secretariat will inform you by email as soon as the documents are ready. It will take a week or so for the documents to be delivered to the applicant by EMS.

7. Once you receive the visa application documents, go to the "Embassy of Japan" or "Consulate-General of Japan" in your country or in your living area, along with all the application documents, and apply for a visa by yourself.

It usually takes a week or two for a visa to be issued.
  • Depending on your nationality, you may not be allowed to apply for a visa directly at the "Embassy of Japan" or "Consulate-General of Japan," but through an "accredited agency." Please contact the "Embassy of Japan" or "Consulate-General of Japan" first whether you need to apply through an agency or not.
  • Please note that entry visas to Japan are valid only for "three months." Therefore, you should not apply for a visa too early. The GSMM 2019 Secretariat will start preparing visa application documents on Apr. 1st, 2019.

The GSMM 2019 Visa Documents Request Form is available from here.


For further information or inquiries, please contact;

  • E-mail: registrationgsmm2019.org